Privacy Policy

Name and contact details of the controller pursuant to Article 4 (7) GDPR

Company: planlauf GmbH
Address: Gereonstr. 1, 52428 Jülich, Germany
Phone: +49 (0) 2461-3169563
Fax: +49 (0) 2461-3169567
Email: info@planlauf.com

Data Protection Officer

Name: Dr.-Ing. Severin Hannig
Address: Gereonstr. 1, 52428 Jülich, Germany
Email: s.hannig@planlauf.com

Security and Protection of Your Personal Data

We consider it our primary responsibility to maintain the confidentiality of the personal data you provide and to protect it from unauthorized access. Therefore, we apply the utmost care and the latest security standards to ensure maximum protection of your personal data.

As a private company, we are subject to the provisions of the European General Data Protection Regulation (GDPR) and the provisions of the German Federal Data Protection Act (BDSG). We have taken technical and organizational measures to ensure that data protection regulations are observed both by us and our external service providers.

Definitions

The law requires that personal data be processed lawfully, fairly, and in a manner that is transparent to the data subject (“lawfulness, fairness, transparency”). To ensure this, we inform you about the individual legal definitions that are also used in this privacy policy:

1. Personal data
   “Personal data” means any information relating to an identified or identifiable natural person (hereinafter “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
2. Processing
   “Processing” means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction.
3. Restriction of processing
   “Restriction of processing” is the marking of stored personal data with the aim of limiting its future processing.
4. Profiling
   “Profiling” is any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.
5. Pseudonymization
   “Pseudonymization” is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data cannot be attributed to an identified or identifiable natural person.
6. Filing system
   “File system” means any structured collection of personal data accessible according to specific criteria, whether centralized, decentralized, or organized according to functional or geographical criteria.
7. Controller
   “Controller” means a natural or legal person, public authority, agency, or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.
8. Processor
   “Processor” means a natural or legal person, public authority, agency, or other body which processes personal data on behalf of the controller.
9. Recipient
   “Recipient” means a natural or legal person, public authority, agency, or other body to whom personal data are disclosed, whether a third party or not. However, authorities that may receive personal data in the context of a specific investigation under Union or Member State law are not considered recipients; the processing of these data by those authorities shall be carried out in accordance with applicable data protection rules and in accordance with the purposes of the processing.
10. Third Party
    “Third party” means a natural or legal person, public authority, agency, or body other than the data subject, controller, processor, and persons authorised to process the personal data under the direct authority of the controller or processor.
11. Consent
    “Consent” of the data subject is any freely given, specific, informed, and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

Legality of Processing

The processing of personal data is only lawful if there is a legal basis for the processing. According to Article 6 (1) (a) – (f) GDPR, the legal basis for processing may be, in particular:

1. The data subject has given their consent to the processing of their personal data for one or more specific purposes;
2. The processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract;
3. The processing is necessary to fulfill a legal obligation to which the controller is subject;
4. The processing is necessary to protect the vital interests of the data subject or of another natural person;
5. The processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
6. Processing is necessary to protect the legitimate interests of the controller or a third party, unless the interests or fundamental rights and freedoms of the data subject which require protection of personal data prevail, in particular where the data subject is a child.

Information on the collection of personal data

(1) In the following, we provide information about the collection of personal data when using our website. Personal data includes, for example, name, address, email addresses, and user behavior.

(2) When you contact us by email or via a contact form, the data you provide (your email address, if applicable, your name, and your telephone number) will be stored by us in order to answer your questions. We will delete the data collected in this context once storage is no longer required, or processing will be restricted if statutory retention periods apply.

Collection of personal data when visiting our website

If you simply use the website for informational purposes, i.e., if you do not register or otherwise provide us with information, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to display our website to you and ensure stability and security (the legal basis is Art. 6 (1) (f) GDPR):

• IP ​​address
• Date and time of the request
• Time zone difference from Greenwich Mean Time (GMT)
• Content of the request (specific page)
• Access status/HTTP status code
• Amount of data transferred in each case
• Website from which the request originates
• Browser
• Operating system and its interface
• Language and version of the browser software.

Use of cookies

(1) In addition to the aforementioned data, cookies are stored on your computer when you use our website. Cookies are small text files stored on your hard disk associated with the browser you use. They allow certain information to be sent to the location that placed the cookie. Cookies cannot run programs or transmit viruses to your computer. They are designed to make the internet more user-friendly and effective overall.

(2) This website uses the following types of cookies, the scope and functionality of which are explained below:

Transient cookies (see a.)

Persistent cookies (see b.)

1. Transient cookies are automatically deleted when you close your browser. These include, in particular, session cookies. These store a so-called session ID, which can be used to assign various requests from your browser to the shared session. This allows your computer to be recognized when you return to our website. Session cookies are deleted when you log out or close your browser.
2. Persistent cookies are automatically deleted after a specified period of time, which may vary depending on the cookie. You can delete cookies at any time using your browser’s security settings.
3. You can configure your browser settings according to your preferences and, for example, refuse to accept third-party cookies or all cookies. So-called “third-party cookies” are cookies that are set by a third party, and therefore not by the actual website you are currently visiting. Please note that by deactivating cookies, you may not be able to use all functions of this website.

Additional functions and offers on our website

(1) In addition to the purely informational use of our website, we offer various services that you may use if you are interested. To do so, you will generally be required to provide additional personal data, which we use to provide the respective service and to which the aforementioned data processing principles apply.

(2) We sometimes use external service providers to process your data. These providers have been carefully selected and commissioned by us, are bound by our instructions, and are regularly monitored.

(3) We may also share your personal data with third parties if we offer participation in promotions, competitions, contract conclusions, or similar services together with partners. You will receive further information about this when you provide your personal data or below in the description of the offer.

(4) If our service providers or partners are based in a country outside the European Economic Area (EEA), we will inform you of the consequences of this circumstance in the description of the offer.

Children

Our offer is generally aimed at adults. Persons under the age of 18 should not submit any personal data to us without the consent of their parents or guardians.

Rights of the data subject

(1) Revocation of consent

If the processing of personal data is based on consent, you have the right to revoke your consent at any time. Revoking your consent does not affect the legality of any processing carried out on the basis of your consent until the revocation.

You can contact us at any time to exercise your right of revocation.

(2) Right to confirmation

You have the right to request confirmation from the controller as to whether we process personal data concerning you. You can request confirmation at any time using the contact details provided above.

(3) Right to information

If personal data is processed, you can request information about this personal data and the following information at any time:

1. the purposes of the processing;
2. the categories of personal data being processed;
3. the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations;
4. where possible, the planned duration for which the personal data will be stored, or, if not possible, the criteria used to determine that duration;
5. the existence of a right to rectification or erasure of the personal data concerning you or to restriction of processing by the controller or a right to object to such processing;
6. the existence of a right to lodge a complaint with a supervisory authority;
7. where the personal data are not collected from the data subject, all available information as to their source;
8. the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) GDPR and, at least in these cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.

If personal data is transferred to a third country or to an international organization, you have the right to be informed of the appropriate safeguards pursuant to Article 46 GDPR in connection with the transfer. We will provide a copy of the personal data undergoing processing. For any further copies you request, we may charge a reasonable fee based on administrative costs. If you submit the request electronically, the information must be provided in a commonly used electronic format, unless you specify otherwise. The right to receive a copy pursuant to paragraph 3 must not adversely affect the rights and freedoms of others.

(4) Right to rectification

You have the right to request that we immediately rectify any inaccurate personal data concerning you. Taking into account the purposes of the processing, you have the right to request the completion of incomplete personal data, including by means of providing a supplementary statement.

(5) Right to erasure (“right to be forgotten”)

You have the right to request the controller to erase personal data concerning you without undue delay, and we are obliged to erase personal data without undue delay if one of the following reasons applies:

1. The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
2. The data subject withdraws consent on which the processing was based according to point (a) of Article 6(1) or point (a) of Article 9(2) of the GDPR, and there is no other legal ground for the processing.
3. The data subject objects to the processing pursuant to point (a) of Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to point (a) of Article 21(2) of the GDPR.
4. The personal data were processed unlawfully.
5. The erasure of personal data is necessary to fulfill a legal obligation under Union or Member State law to which the controller is subject.
6. The personal data were collected in relation to information society services offered pursuant to Article 8(1) of the GDPR.

Where the controller has made the personal data public and is obliged to erase them pursuant to paragraph 1, the controller, taking into account available technology and the cost of implementation, shall take appropriate measures, including technical ones, to inform data controllers which process the personal data that the data subject has requested the erasure by such controllers of all links to, or copies or replications of, those personal data.

The right to erasure (“right to be forgotten”) does not apply to the extent that processing is necessary:

• for exercising the right to freedom of expression and information;
• to fulfill a legal obligation required by Union or Member State law to which the controller is subject or to perform a task carried out in the public interest or in the exercise of official authority vested in the controller;
• for reasons of public interest in the area of ​​public health pursuant to Article 9(2)(h) and (i) and Article 9(3) GDPR;
• for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Article 89(1) GDPR, insofar as the right referred to in paragraph 1 is likely to make the achievement of the objectives of that processing impossible or seriously compromises it, or
• for the establishment, exercise or defense of legal claims.

(6) Right to restriction of processing

You have the right to request that we restrict the processing of your personal data if one of the following conditions applies:

1. the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data;
2. the processing is unlawful and the data subject opposes the erasure of the personal data and instead requests the restriction of their use;
3. the controller no longer needs the personal data for the purposes of the processing, but the data subject needs them to assert, exercise, or defend legal claims; or
4. the data subject has objected to processing pursuant to Article 21(1) GDPR, pending the verification whether the legitimate grounds of the controller override those of the data subject.

If processing has been restricted in accordance with the above-mentioned conditions, these personal data – apart from their storage – will only be processed with the consent of the data subject or for the establishment, exercise, or defense of legal claims or to protect the rights of another natural or legal person, or for reasons of important public interest of the Union or a Member State.

To exercise the right to restriction of processing, the data subject may contact us at any time using the contact details provided above.

(7) Right to data portability

You have the right to receive the personal data concerning you that you have provided to us in a structured, common, and machine-readable format, and you have the right to transmit these data to another controller without hindrance from the controller to whom the personal data was provided, provided that:

1. the processing is based on consent pursuant to point (a) of Article 6(1) or point (a) of Article 9(2) or on a contract pursuant to point (b) of Article 6(1) of the GDPR, and
2. the processing is carried out using automated procedures.

When exercising your right to data portability pursuant to paragraph 1, you have the right to have your personal data transmitted directly from one controller to another, where technically feasible. The exercise of the right to data portability does not affect your right to erasure (“right to be forgotten”). This right does not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

(8) Right of objection

You have the right to object at any time to the processing of personal data concerning you which is based on Article 6(1)(e) or (f) GDPR, for reasons related to your particular situation; this also applies to profiling based on these provisions. The controller will no longer process the personal data unless they can demonstrate compelling legitimate grounds for the processing that override the interests, rights, and freedoms of the data subject, or the processing serves to assert, exercise, or defend legal claims.

If personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for the purposes of such advertising; this also applies to profiling insofar as it is related to such direct marketing. If you object to processing for direct marketing purposes, the personal data will no longer be processed for these purposes.

In connection with the use of information society services, you can exercise your right of objection by means of automated procedures that use technical specifications, notwithstanding Directive 2002/58/EC.

You have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you for scientific or historical research purposes or for statistical purposes pursuant to Article 89(1), unless the processing is necessary to perform a task carried out in the public interest.

You can exercise your right of objection at any time by contacting the respective controller.

(9) Automated decisions in individual cases, including profiling

You have the right not to be subjected to a decision based solely on automated processing – including profiling – that produces legal effects concerning you or similarly significantly affects you. This shall not apply if the decision:

1. is necessary for entering into or fulfilling a contract between the data subject and the controller,
2. is permitted by Union or Member State law to which the controller is subject, and this law contains suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, or
3. is based on the data subject’s explicit consent.

The controller shall take suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, including at least the right to obtain human intervention on the part of the controller, to express his or her point of view, and to contest the decision.

The data subject may exercise this right at any time by contacting the respective controller.

(10) Right to lodge a complaint with a supervisory authority

You shall also have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, without prejudice to any other administrative or judicial remedy, if you consider that the processing of personal data concerning you infringes this Regulation.

(11) Right to an effective judicial remedy

Without prejudice to any available administrative or non-judicial remedy, including the right to lodge a complaint with a supervisory authority pursuant to Article 77 GDPR, you shall have the right to an effective judicial remedy if you consider that your rights under this Regulation have been infringed as a result of a decision not provided for in the GDPR.